Archive e-mail in Microsoft Outlook:
You can free up a lot of file space for your email quota by archiving your email items. Your messages are transferred to a file store specified by you and can be retrieved at a later date.
You can transfer items to file store at any time by selecting the ‘Archive’ option from the ‘File’ menu.
There is a new window is appearing.
You can decide how many year for archive folder. In this case, I will archive my mail box follow each year.
The first, my archive oldest year mail box will be set older than Fri 01/01/2006.
In Archive file: click 'browse' To choose folder saving Archive2006 file on another disk.
Then, you can create many Archive files as the same that way, for example: archive2007.pst with 'Archive items older than: Friday 01/01/2007'.
In the same way, archive2008.pst with 'Archive items older than: Friday 01/01/2008'.
Finally, you need to disable AutoArchive function in MS Outlook following.
Right-click the folder you want to AutoArchive and select ‘Properties’.
To disable automatic archiving, empty check box in 'Run AutoArchive every:' .